10 Ways to Save Money on your next Corporate Event & Staging Meeting

10 Ways to Save Money on your next Corporate Event & Staging Meeting

1. MAKE THE HOLIDAY PARTY AN AWARDS PROGRAM
Combine your holiday party with your awards party. Give this year’s holiday party a business focus and emphasize the appreciation message with an optimistic future. This helps to associate the event with more measurable and tangible benefits.
2. CONSIDER CO-HOSTING THE HOLIDAY EVENT WITH OTHERS
By hosting the holiday party with an association, a professional group, another internal department or even important business partners, this can defray costs, while providing networking opportunities.
3. ASK THE VENUE IF THEY CAN REDUCE COSTS
Seems like an obvious cost savings tip, but it doesn’t hurt to ask for a discount. Even a savings of 1% or 2% can be significant . Many venues are willing to do so.
4. CHOOSE A FEASIBLE VENUE
The venue doesn’t have to be super fancy in order to have a successful party. Save your money on the facility and let the Video Resources team spice it up.
5. HOST AN EVENING EVENT WITH “HEAVY” APPETIZERS
If you’re hosting an evening event, formal attire generally means that guests will expect a higher-end food and beverage experience – which will increase overall costs. Make it business casual instead.
6. USE LIGHTING TO CREATE ATMOSPHERE
Rather than investing in the use of expensive centerpieces and increased printing costs, choose a venue that already incorporates these elements. Work closely with the Video Resources team to position the lighting to enhance festivities.
7. ELIMINATE THE CARVING STATIONS
Choose more cost effective menu items, such as chicken, fish and mini-appetizers and skip the prime rib and turkey carving stations. The decision will also eliminate the cost of required attendants and chefs.
8. CHOOSE MINI-DESSERTS RATHER THAN FULL SERVINGS
The rule of thumb is that most guests take two bites of dessert and the remainder is tossed. Consider setting up a dessert station with small portions and smaller quantities, and skip the full size slices of chocolate mousse this year.
9. LIMIT THE ALCOHOL BEVERAGES
Many more organizations have been doing this in the last few years. A couple successful strategies include offering a signature drink, limiting options to beer and wine, and offering a two drink maximum. Another suggestion is to eliminate alcoholic beverages completely, which also eliminates any potential liability.
10. BRING YOUR OWN CDS
Rather than spending money on a jazz trio or other live musicians, work with the Video Resources team to explore options for playing background music in the room.



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